2012 Summer Staff Information and Paperwork
(Updated January 30, 2012)

Please check for updates as the season draws nearer.

Summer 2012 is on the way.  The team is in place and we are getting ready for your arrival. The full-time staff team has been praying for you for several months.   I are looking forward to June 3rd and the start of staff training.  We are trusting the Lord for ministry opportunities to clearly proclaim the gospel to the campers whom God will send. What an undeserved privilege it is to be used by God as His servants to proclaim His glory to every camper!  What better way to spend the summer than using it to make much of Jesus at Marmon Valley.  As you prepare over these next several weeks I strongly encourage you to spend much time in prayer, self evaluation, repentance where its necessary, and the reading of God's Word.  Pursue holiness!  As you know, it is a sobering opportunity to be an example for children to follow and an ambassador for Christ; one that none of us should take lightly.  Thankfully, God is able to make all grace abound to you, so that having all sufficiency in all things at all times, you make abound in every good work (2 Corinthians 9:8).

Below is information that may help as you start packing and planning.  Please ask if your questions aren’t covered in this letter. 

1. The Next Step
   1. Maintain a good daily devotion time with the Lord and pray for your fellow staff members and for the hearts of the campers coming this summer.
   2. Complete several forms: See the forms list below. Mail them back to me prior to your arrival.
   3. Find the 2012 Marmon Valley Summer Staff group on Facebook and be sure to friend Marmon Valley, too.  (we use as a group pre-summer communication tool).
   1. Bring current certification cards for CPR, First Aid and Life Guarding if you happen to have the training already.  (This is not required; we will provide training for those that need it).
   2. Get a tetanus booster if yours isn’t current.  (This is a good idea when you work around horses).
   3. Give out your summer address to friends and family so they can write to you during the summer:

MARMON VALLEY MINISTRIES
7754 State Route 292
Zanesfield, OH   43360

We provide a shared staff computer for you to access your email accounts.  Our connection is filtered by K-9 Family Filter.  We do not guarantee that your favorite email provider will work on our server, but most seem to do fine.

6. Contact us to arrange your arrival and departure dates. Your arrival date is June 3rd by (5:30PM), but you may choose to arrive anytime during that day if it is more convenient, just let me know when you expect to get in.  I can arrange lodging for you if you need to arrive a day early, too.  The end of summer departure date will be August 19^th, unless other arrangements have been made. Please keep in mind that we will schedule an end of the summer farewell event near the end of our season summer. 
7. Notify us of any needed days off due to prior commitments before you arrive, not after.  Please mark this on your contract when you prepare to sign and return it.
8. Review, correct, update employment contract, sign it and return it to me as soon as possible.  Contracts usually come in April once everyone is hired, but I may get them out sooner.
9. Optional: Contact your church about participating in your ministry this summer by contributing to our camper scholarship fund.  See sample letter below.  Click here for more information about this Scholarship opportunity.  (Make sure to update the date prior to sending).
10. Optional: We are trying to organize a special pre-camp outing to the Columbus Zoo to participate in the Walk for Faith fundraiser. The date is late may has not been determined yet, so stay tuned.  We would love to have a team of summer staffers assembled to Walk to raise money for our scholarship fund.  It should a be a special day and great time to get to know each other before camp.  I will send more details shortly.  (This is still tentative).
     

2. Staff Training Arrival
   Plan to arrive for the first week of training by 5:30PM June 3th.   For the few who can’t make it to the first week, as previously discussed, plan to be here Sunday afternoon of the following week and be ready to hit the ground running.  Be sure to confirm your arrival date with me so we know when to expect you.  You are more than welcome to arrive early to allow you time to settle in, but we are expecting you to be here  unless other arrangements were made.   Sunday evening will be an information orientation and welcome party.  We will start training bright and early in the morning.  The first week of training will be a general Horsemanship Instructor Clinic and the second week will focus on preparing you for your summer ministry positions.

   When you arrive:

   1. Check-in at the office when you arrive.
      1. Get your room assignment
      2. Get your ID’s copied for our files
      3. Bring a cancelled check or savings account number and routing number to set up Direct Deposit Payroll.
   2. You will need to bring the following forms of ID for employment eligibility verification:
      1. State issued drivers license or military card
                           AND
      2. Original Social Security Card OR birth certificate OR current INS 
          

3. Paperwork to complete/review:
   Please mail all forms to the Farm before you arrive. All forms are available by clicking on the links except the Out-of-State FBI Fingerprint card.  (Let me know if your sheriff’s office can’t supply this and I will send you one.)  Glance over the policy manual to better prepare yourself for a successful summer.

• Policy Manual: condensed version, including “dress code” information)
• Medical Form  
• W-4 Tax Form
• Payroll Form
• Background Check Information  
• Background checks for Ohio residents
• Contract, which most of you will receive in April or May
• Riding Waiver (waivers links are also on front page of website)
• Climbing Waiver
• Voluntary Disclosure Statement REQUIRED
• If you are under 18, need to have parents sign an Off Site Permission Form
• Download Sample church letter for giving to your pastor about camper scholarships.  (Select SAVE and then open in Word). 

 Let me know if you need can’t access any of these copies and I’ll snail mail them.   

4. Receive your CHA Manual (usually we send these prior to camp)
   I hope to send a CHA (Certified Horsemanship Association) horsemanship manual to each of you to look over before your first week of staff training.  Please notify me if you are at a different address at this time.  Glance over the material as you have time and be sure to bring it when you come.  The first week of training is strictly a horsemanship instructor clinic for many of our staff.  (Kitchen and Maintenance may be training in their departments during this time.)  The CHA manual will begin to prepare you for learning how to teach horsemanship by building a basic foundation in horsemanship knowledge.  If you aren’t a horse person don’t be overwhelmed.  We have all summer to turn you into a cowhand! 
    

5. Packing List
   Keep in mind that we want to give our guests a positive impression.   Therefore, do not bring immodest, excessively sloppy or torn clothing.  Please note that body piercing jewelry is not permitted at camp (excluding ear piercing for girls). This packing list only highlights special or unique items.  You’ll have to remember to pack socks on your own:

1.     Important Items to Bring:
___          Comfortable outdoor clothing suitable for farm life
___          4 pair of jeans...no holes, Low rise pants do not make good riding attire,
                 so please don’t bring them.
___          5 button-down shirts or polo shirts for working in the horse area
                 (something that can be tucked in)
___          Riding boots with heel (You can buy or borrow these at the Farm)
___          Sweatshirt for cool nights
___          Modest shorts and T-shirts (No loose-cuff tank tops please)
___          Modest 1 piece swim suit & towel   
___          Sleep wear that you can wear to the bathhouse
 ___         Rain coat and light jacket
___          Laundry bag and detergent  (We provide washer/dryers free of charge).
___          Sheets and pillow   
___          Sleeping bag      
___          Sun block, bug spray
___          Towels, wash cloth, shower shoes  
___          Church clothes and shoes   
___          Pocket knife and belt
___          Flashlight & batteries
___          Envelopes & paper
___          Pens & pencils, notebook
___          Chap stick 
___          Personal ID’s
___          Cancelled check for direct deposit
___          Camera
___          Bible, and personal devotions material   
___          Athletic shoes
___          Water bottle
___          Baseball cap?
___          Sunglasses?
___          Bring your CHA Manual with you (You will receive it from us soon)
___          Cell phone or Calling Card  (Cell phones can not be used while on duty
                except for emergencies)
___         Musical instruments (if you play one) especially guitars!
___         If you are CPR/ 1st Aid certified, bring your certification cards so that
               you can use  those skills here, if needed
___        Bring any skit costumes and room decorations (posters etc.) that you
               would like. These things make it fun for the campers and nicer for you.

2.      Items to avoid if you can live without them
                     _____            Blow dryers, curling irons, (we blow fuses when 25 of these are
                       running at once.), excessive jewelry, lots of cash or valuables, 
                       secular music. 

3.      Do Not Bring:
                  ______            Firearms, pets, immodest clothing, drugs, alcohol, tobacco, etc.

6. Background Checks
   Ohio requires all “camp staff” to have a criminal background check before working with kids.  Please do this before you arrive onsite.  If that cannot be arranged we’ll get you in to town to do it here. 

 If you not an Ohio resident you will need an FBI federal background check.   

If you are from Ohio and have lived here during all of the last 5 years you only need a State of Ohio finger scan check. 

Either way this process is typically a hassle that produces a lot of questions.  Ohio finger scan locations are available at several locations throughout the state.  Check the link below for a location near you.  NOT REQUIRED IF YOU ARE UNDER 18.

      WebCheck Link: http://www.webcheck.ag.state.oh.us/webcheckcommunity.htm

National Web Check for non Ohioans (only a few locations exist, who knows, maybe one is near you: Call Bureau of Criminal Investigation if you want info - 740-845-2000.    

7. Note to the Musically Gifted
   If you play a musical instrument please bring it with you. (maybe not your grand piano!)   We would love to let you share your musical gifts in staff worship and camp songs! Start practicing your singing in the shower; we are always looking for enthusiastic song leaders.   A music ministry team lwill be assembled once you arrive. 
   
    

8. Summer Theme
   This summer our Scripture theme is currently being developed.  Please pray for us as we put this together.
    
9. Church Attendance Preparations
   Time off during the summer consists of Saturday at noon to Sunday at 3:00PM.  For your spiritual well-being and for the sake of obedience to the Word we expect out staff to worship in a local church on Sunday mornings.  Many of you live within an hour or two of the farm and may wish to be at your home church for the weekend, that’s great.  Others who are a long way off we would invite you to join our full time staff at a church in this area.  Grace Chapel in West Liberty would especially like to welcome you to join them as often as you are able.  They have been a big support and encouragement to our camping ministry for many years. 

As always let me know if you have any questions! 
I’m so glad to have each of you serving here this summer.  I and the rest of the full time leadership staff wish to be a spiritual encouragement to you throughout the summer as we serve Christ together. 

Because Christ is so worth it,

Kyle Augsburger
Camp Administrator
Marmon Valley Ministries
www.marmonvalley.com
kyle@marmonvalley.com
Office: 937-593-8051
Cell: 937-539-1225